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Camp Registrar

Camp Registrar
Reports to: Camp Operations Director


POSITION DESCRIPTION:
The Camp Registrar position will serve to lead, manage, develop & facilitate all aspects of camper registration, confirmations, financial accountability & follow up. This position will also serve as paying camper family liaison. This position requires spiritual maturity, high energy, a positive and enthusiastic attitude as well as specific skills within a broad array of highly skilled areas. They should be available to work early mornings, late evenings and/or weekends throughout the year. The position also includes 15 days of paid time off.


KEY AREAS OF RESPONSIBILITY

Camp Registration Oversight & Maintenance
-Be a 1st line resource for questions from parents regarding camp registration
-Facilitate camp confirmations for all camp sessions
-Keep master registration spreadsheet updated
-Keep CampBrain updated
-Enter paper applications into CampBrain
-Create and mail confirmation letters
-Communicate via phone calls and email to waitlist campers based on weekly changes
-Input, follow up and confirm all prior camp pre-registration applications
-Make in progress application calls to families
-Provide reporting necessary to present camper statistics and registration information
-Assist camp staff with all things pertaining to camp registration and CampBrain inquiries


Manage Camper Tuition Payment Processing & Tuition Data Entry into QuickBooks
-Process tuition payments in CampBrain
-Enter tuition payments into QuickBooks
-Follow up on declined or outstanding tuition payments
-Make phone calls to scholarship applicants regarding “Give or Get” scholarship initiative

Manage Camper Family Communications & Serve as BRC Liaison to Families
-Build relationships and open communication with parents
-Communicate with full scholarship applicants
-Follow up on missing applicant information
-Create & send notification emails and letters
-Follow up with partners who have reserved camper spaces
-Develop relationships with paying campers families in order to enhance their Barefoot experience and create ongoing connections to Barefoot
-Keep up with parent/camper stories and share with respective staff
-Mail birthday cards monthly to campers

CampBrain Administrator
-Serve as the resident CampBrain “expert”
-Create, develop, maintain and initiate all CampBrain updates, changes and the overall administration of the CampBrain database

Community Relations
-Serves as an ambassador in the community for the mission of Barefoot Republic.
-Assists with family camp, fundraising events and other special events as needed.

SKILLS AND KNOWLEDGE:
-Accuracy & attention to detail is a must in this position.
-Excellent written and verbal communication skills.
-Interest in performing critical support role while learning in a fast-paced environment.
-Position requires initiative and self-motivation, as well as the ability to set priorities, demonstrate good judgment and communicate effectively.
-Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
-Highly resourceful team player, with the ability to work effectively independently.
-Must function effectively and efficiently in a fast-paced, ambiguous environment.
-Sense of humor, exceptional work ethic, “roll-up-my sleeves” attitude, and a willingness to do “whatever it takes.”
-Ability to work independently and prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to completion, often with deadline pressures.
-Ability to be highly resourceful and possess strong emotional intelligence, self-motivation, and analytical skills.
-Unquestionable personal code of ethics, integrity, diversity, trust and ability to handle confidential information with discretion.
-Positive interpersonal skills and the ability to build relationships with key stakeholders, camper families, as well as, staff, board members, external partners and donors from diverse backgrounds.
-Problem-solver, organized, focused, personable, poised, and creative. Ability to gracefully respond to inquiries or complaints from staff members and the public.
-Maintain confidentiality on all work issues and opportunities.
-Maintain a viable, growing relationship with Jesus Christ and exemplify that relationship in daily life.
-Servant leader, comfortable, intentional, and respectful, building an organization on Christian principles without compromise.

EXPERIENCE:
-Strong business acumen skills.
-Experience with effectively communicating organizational mission and objectives.
-Customer service experience
-Advanced proficiency in Microsoft Word, PowerPoint, Outlook, Excel, Publisher and Visio.

PHYSICAL AND/OR MENTAL REQUIREMENTS:
-Able to sit at and work on a computer for extended periods.
-Able to lift 10 pounds and reach/bend to retrieve documents in cabinets and on shelves.

WORK ENVIRONMENT:
-Office environment and offsite outdoor camp environment.
-Willing to work additional hours as needed to ensure responsibilities are met.
-Willing to work offsite in support of camp programs and other initiatives.

Time:  Full-Time Year Round
Salary:  Paid
Category:  Business/Operations

Updated: 9/16/2025 5:42:01 PM