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Registrar / Office Manager / Admin Assistant

Registrar / Office Manager / Administrative Assistant
CranHill Ministries is seeking a ministry-minded, detail-oriented, friendly individual to serve on our fulltime ministry team as the Office Manager & Registrar. Responsibilities include answering phones, responding to emails, processing registrations, receiving payments, coordinating campground reservations systems, general administrative support to department directors, managing office supplies & equipment, & more. To inquire, send resume & cover letter to Scott Barger at scott@cranhillranch.com or to mail address at www.cranhillranch.com

Qualifications:
A testimony and lifestyle that gives evidence of a true experience of salvation by grace and faith in Jesus Christ. Pleasant, responsible, multitasking, self-motivated, mature and able to represent CranHill well over the phone and in person. An above average knowledge of computer programs, spreadsheets, typing and a knowledge of Microsoft Office programs including Word. Also very important is the ability to learn and become proficient in computer software packages used for guest services and camper management.

General Responsibilities:
Responsible for answering the phone and directing or responding to all calls. Checking the general email daily and forwarding messages to staff or responding to the email. Sending out mail from one letter to a bulk mailing. Greet guests and make them comfortable while directing them to their campsite, cottage or person they came to see. Entering data for all summer campers, family campers, and cottage rentals. Filing all pertinent paperwork and getting all monies to the bookkeeper. Keeping the office in working order by ordering supplies, keeping the office tidy, etc. Taking notes for all staff meetings and sending copies to all staff.

Other Duties:
• Assistant to the Guest Services Director and Program Director
• Help to the Executive Director when needed
• Help also to other directors when needed
• Answer the phone and direct the call or respond to the caller
• Greet all guests/person’s that walk through the door – direct them to their destination or staff they are here to see
• Make guests comfortable as they wait for a staff person
• Order all supplies for the running of the office
• Process outgoing mail each morning
• Process incoming mail and distribute into staff mailboxes
• Assist with bulk mailings and similar office work
• Work with volunteers or other staff on large bulk mailings or similar office work
• Keep staff room clean and tidy
• Keep office supply closet tidy and in order
• Respond to general email inbox or forward to responsible staff member
• Take notes for all staff meetings; including staff retreat
• Oversee registration of all guests for Summer camp into data base
• Oversee registration of all guests for Family camp into data base
• Print lot cards for the camping lots each week – give to camp hosts to put out – off season need to take to lots and put out
• Print listing of guests in campground for the week and distribute to appropriate staff members
• Print check – in list for campers (what they owe the camp and what lot they are on)
• Register all church camp information into data base
• Register cottage guests into data base
• Register Prayer cabin guests into data base
• Register Sponsored retreat information into data base
• Send out all confirmation letters or emails
• Take in all monies that come through mail or by guests as they arrive and give to bookkeeper
• Record monies in data base
• File all records
• Archive records that need to be archived
• Recycle or shred any records that are at the destroy date
• Be willing to go the extra mile to help where needed
• Participate in prayer and religious discussions that reflect the beliefs of CranHill
• Any other duties as assigned by supervisor or the President/Executive Director.

Time:  Full-Time Year Round
Salary:  Paid
Category:  Guest Services

Updated: 8/30/2025 12:28:42 PM