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Children & Family Ministries Registrar
Directs and coordinates all Fircreek, After School Adventure (ASA) registration and administrative activities. This description is not all-inclusive and may fluctuate with the needs of the program and software changes.
Handle all registration correspondence and billing needs for:
o ASA, ASA Summer Program, Firs & Filddleheads Forest School, and Fircreek Day Camp
ASA & Firs & Fiddleheads Forest School Administrative Duties
o Manage Student Files (New enrollments, profiles, attendance, paperwork, etc.)
o Weekly Rosters (Manage/update and track attendance)
o Organize incoming DSHS status emails and appropriate follow up
o Accurately record and report DSHS attendance on monthly invoice.
o Maintain records for DSHS and answer audit requests in a timely and accurate manner.
o Parent correspondence which may include confirmations, monthly statements, payment reminder emails, overdue notices, schedule changes, annual tax letters.
o Data Entry for new registrations as needed
o Process payments and record in database and spreadsheet
Coordinates all registration efforts for both ASA and Fircreek to provide effective customer service
Maintains contact and corresponds with all unpaid and overdue accounts in order to encourage payment. Stay in contact with program director regarding over due accounts.
Complete monthly Registrar’s reports for both programs no later than the 10th of the following month.
Handle database details and updates for ASA and Fircreek
Fircreek Administrative duties
o Set up summer camp dates on database system in time for online registration to open
o Maintain updated weekly counts for director
o Answer all calls and inquiries regarding day camp, pass along as needed
o Work with lead counselors to prepare for each week
o Create cabin groups the Friday before each week and give reports to leads
o Run check in at Fircreek every Monday, supervise 3-4 volunteers
o Create, print necessary reports for drop zone, candy store, and health aid.
o Track and process all payments
Help with other Firs administrative support or other duties as assigned by Supervisor.
• Associate’s degree or equivalent from two-year college or technical school or one year related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents that pertain to job.
• Ability to write routine reports and correspondence.
• Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Experience with Adobe Creative Suite preferred.
• Ability to carry out instructions completely in a timely manner.
Must be able to sign The Firs Staff Covenant and Doctrinal statements annually.
Time: Full-Time Year Round
Updated: 9/30/2019 4:12:35 PM