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Retreat Coordinator

Position Description: Retreat and Rental Coordinator

Reports to: Camp Manager, Camp Administrator

Full-time Salary DOE, Housing and most meals provided for the employee and their family.

Job Summary

This person would be the primary face of the Trinity Pines Retreat market. A successful candidate in this role would likely have an achiever/ responsibility personality and be comfortable in sales. This person would fit into the management structure of Trinity Pines and should have enough experience and leadership skills to work under minimal supervision. Required to interact with guests in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Expert-level written and verbal communication skills, strong interpersonal skills, strong time management, attention to detail, and organizational skills are crucial to this position.

Key Responsibilities

? Provide professional, efficient, gracious and thorough services to all guests in written and phone communication, as well as in-person;
? Ability to project a friendly attitude; work with a variety of ages and personalities, and with a diverse group of internal staff and volunteers;
? Serve as the primary host for rental groups, with support for days off and vacation coming from other team members;
? Communicate regularly with the administrative team and other departments concerning calendar events, maintenance requests, recreation facilitation requests, housing allotments, etc.;
? Work with the Office Manager to complete rental contracts, gathering all necessary follow up information;
? Lead and assist with setup/ teardown of guest meeting spaces including audio and visual;
? Assist with the supervision of summer season interns;
? Assist in the aspects of interviewing and hiring full-time/seasonal staff;
? Be available to assist any employee with any registration related issue;
? Work proactively with little or no supervision;
? Be prepared to meet the spiritual needs of guests;
? Assist with the supervision of multiple staff with an ability to delegate tasks easily- without micro-managing;
? Create and promote a healthy and supportive work environment;
? Manage and utilize camp resources with a Biblical view toward stewardship;

Desired Qualifications

? Minimum of 1-2 years’ experience in an administrative environment with demonstrated success;
? Bachelor’s Degree in related administrative field preferred, but verifiable experience will be considered;
? Customer service and sales experience preferred;
? Evidenced commitment to the Christian faith and a desire to share the knowledge of Jesus Christ with others;
? Able to agree with our Statement of Belief and abide by our Code of Conduct;
? Commitment to excellence and attention to detail;
? Willingness to adjust hours to accommodate the needs of the job:
? Drug and Tobacco-free. Alcohol is not allowed on the camp premises:

Specific Qualifications

? Thorough attention to detail;
? Strong organizational and personal/relational skills;
? Current in general office technology; copier, scanner, and fax machine; computer literacy in Word processing, Excel Spreadsheets and database management; proficient with Google Apps, Office applications (Word and Excel) and camp communication (telephone and radio);
? Excellent oral and written communication skills. Professional writing skills must include correct grammar, punctuation, spelling, formal word usage;
? Ability to manage multiple tasks, projects, and responsibilities in an unstructured environment with frequent interruptions;
? Ability to work in a team and individual environment;
? Ability to thrive during a heavy workload and Physical Demands;
? Must be able to sit for extended periods of time;
? Must be able to live and work in extreme weather conditions;
? Must be able to lift and/or move up to 25 pounds;
? Must be able to live at high altitude;
? Out-of-town and/or overnight travel may be minimally required.

Other

This job description is to serve as a general guideline of the needs to be met, however responsibilities may be adjusted to suit the strengths of the successful applicant.

Time:  Full-Time Year Round
Salary:  Paid
Category:  Guest Services

 

 

Updated: 9/23/2019 6:45:52 PM

Job Contact:
Anthony Henry
(208) 382-6200

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Why work at Trinity Pines Camp & Conference Center:

We are an incredibly relational group of people, striving to connect people with God and each other by using a beautiful camp setting in the mountains of Cascade, Idaho. Even for our rental groups, our goal as a team is to support them in their retreat by forging a friendship with the group leaders and coming along side to meet their needs (even the ones they aren't aware of) so they are a successful as possible. See you next year= mission accomplished!

349 Cabarton Road
    Cascade, ID 83611

(208) 382-6200

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